Office Assistant / Receptionist

Job description

Brodies LLP is seeking a versatile Office Assistant / Receptionist to anchor our Leeds operations. Reporting to the Head of Office Management, you will be the vital link that keeps our professional environment running seamlessly for both resident lawyers and visiting colleagues. This role is designed for a proactive individual who thrives on variety—transitioning smoothly between front-of-house hospitality and essential back-office support. You will serve as the face of the firm, ensuring every client and stakeholder receives a high-standard, professional welcome while maintaining the operational integrity of our workspace.

Core Tasks

• Providing administrative support to on-site or visiting colleagues when requested

• Acting as first point of contact for any visitors and dealing with clients and third parties on a day-to-day basis via e-mail, phone or in person, responding to all requests professionally and proactively

• Sourcing travel and accommodation for colleagues when required

• Answering incoming telephone calls

• Setting up meeting rooms and managing hospitality requests

• Dealing with all incoming and outgoing mail

• Carrying out general printing / copy / scanning requests as efficiently as possible, paying particular attention to detail and timescales

• Carrying out facilities checks and liaising with contractors in relation to daily cleaning and planned maintenance visits

• Keeping Office Key Log up to date

• Acting as Fire Warden, ensuring any building requirements are adhered to and colleagues are aware of fire procedures

• Assisting colleagues with printers

• Dealing with Health and Safety tasks

• Assisting with any ad hoc tasks which may arise in the office

• Aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction, or interference at all times

Requirements, Qualifications and Skills

• Should have knowledge and administrative experience of working within a busy legal or professional service

• The ability to use initiative is essential

• Good communication skills and confident when dealing with people at all levels

• A strong team player

• Ability to maintain flexibility regarding tasks and workload

• Always presents a professional image to clients and other external organisations

• Seeks out opportunities to provide a more efficient service

• The successful candidate will be required to be flexible regarding working hours as from time to time it will be necessary to complete work during lunchtime or outside of core hours

• Prepared, organised & able to prioritise

• Good interpersonal skills

• Good problem-solving skills

• A proven track record in a facilities background is preferred

• Excellent attention to detail and organisational skills

• Excellent IT skills including working knowledge of Microsoft Office Word, Excel and Outlook

This position offers the chance to build a career within a prestigious legal framework that values efficiency and detail. We are looking for a true team player who is ready to take ownership of the office’s daily rhythm, from health and safety compliance to high-stakes document production. If you are an organized professional with a background in facilities or legal services and a commitment to protecting information assets, we would love to hear from you.