HR Operations Assistant – Hybrid, Part-Time

General Information

• Organisation: A UK University (Human Resources Division)

• Role: Administrative Assistant

• Reference: #J-18808-Ljbffr

• Job Type: Part-time

• Working Style: Hybrid (Mix of campus-based and home working)

Key Responsibilities

• HR Support: Providing high-quality administrative assistance specifically within the Human Resources division.

• Query Management: Serving as a point of contact for staff or applicant enquiries via email, phone, or in person.

• Coordination: Organising and coordinating meetings, which likely includes diary management, room bookings, and preparing agendas/minutes.

• Data & Systems: Maintaining accurate records and ensuring high attention to detail in all administrative tasks.

Candidate Requirements

Experience & Skills

• Administrative Background: Proven experience in a previous administrative or office support role.

• Communication: Strong verbal and written communication skills are essential for dealing with sensitive HR queries.

• IT Literacy: Proficient in MS Office (Word, Excel, Outlook).

• Technical Preference: Working knowledge of SAP (Enterprise Resource Planning software) is preferred but not necessarily mandatory.

Personal Attributes

• Proactive: Ability to take initiative and manage a varied workload.

• Detail-Oriented: A high degree of accuracy is required, given the nature of HR data and compliance.

Perks & Benefits

• Salary: Described as competitive (University pay scales—often “HEO” or “Grade” scales—typically offer incremental yearly increases).

• Development: Structured opportunities for career growth within the Higher Education sector.

• Environment: A supportive, professional work culture with the flexibility of hybrid working.

Summary of the Role

Working in a University HR department is highly process-driven. You will likely be involved in the “employee lifecycle,” which includes recruitment admin, onboarding new staff, and maintaining digital personnel files. Knowledge of SAP is a major “green flag” for this employer, so if you have used it (or similar systems like Oracle or Workday), make sure it is prominent on your CV.

Quick Tip: University roles often receive a high volume of applications. To stand out, ensure your supporting statement mentions your ability to handle confidential information, as this is a core requirement for any HR-based position.