Executive Support Assistant – Government Directorate

Job Title: Senior Administrative Support Specialist
Job Description:

We are seeking a highly organised and proactive professional to provide exceptional support to senior leaders within a busy and fast-paced government directorate. In this key role, you will play a vital part in ensuring effective management of the Director’s time, priorities, and communications.

This challenging opportunity involves providing administrative support to ensure seamless operations, including managing complex diaries, scheduling strategic meetings, and acting as the first point of contact for senior stakeholders both internally and externally.

You will be responsible for proactively managing busy inboxes, triaging, delegating, and following up on actions. Additionally, you will organise and prepare for meetings, including booking rooms, arranging logistics, and compiling meeting packs and background materials.

Your expertise will also include taking accurate minutes and providing secretariat support where required. You will be responsible for booking travel and coordinating wider team logistics. Furthermore, you will support internal communications, handle sensitive information, and manage official correspondence.
Key Responsibilities:
• Manage complex diaries and schedules.
• Act as the first point of contact for senior stakeholders.
• Proactively manage busy inboxes.
• Organise and prepare for meetings.
• Take accurate minutes.
• Book travel and coordinate wider team logistics.
• Support internal communications.
• Provide general administrative support.
Required Skills and Qualifications:
• Strong organisational and time-management skills.
• Excellent relationship-building and interpersonal abilities.
• Proficiency in Microsoft Office.
• A proactive, adaptable approach with sound judgement and attention to detail.
• Experience handling sensitive information with integrity and professionalism.
Benefits:
• A competitive salary.
• The opportunity to work in a dynamic and supportive environment.
• Ongoing training and development opportunities.
• A comprehensive benefits package.
Others:
• A Basic DBS check is required for this role.
• Candidates must be able to provide three years of references.