Website MPI Limited
We are looking for an Administrator/ Receptionist to join a busy team based in Manchester.
What are my responsibilities?
Reception:-
• Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.
• Take phone calls and messages with a professional attitude, ensuring calls are picked
• Monitor visitor access to the office, and issue corporate ID cards when required.
• Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
• Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.
• Order lunches for meetings when required.
• Liaising with Building management and Facilities Management teams.
• Receive and issue courier and mail items in a timely manner.
• Arrange courier collections for outgoing parcels.
• Book desks visitors and Network Rail staff as required.
• Distribute the milk deliveries between both kitchens efficiently.
Administrative:-
• Assist all colleagues with any required admin duties.
• Book travel and accommodation arrangements for colleagues
• Complete and submit expenses for Project Managers.
• Complete and submit timesheets for agency Project Managers
• Raise Stationery, office, IT, and catering supply orders.
• Complete and send out Weekly Whereabouts to distribution list (Project Manager’s, Engineers, and FA/FW) every Friday.
• Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.
• Raise and report maintenance issues to Apleona/landlord.
• Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders.
• Assist in organising office events.
• Update all noticeboard with relevant and important information.
• Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided
To apply for this job please visit uk.jooble.org.